Grant Reporting Requirements


Printer Friendly Number 2012-60
10-04-12

Please click here for the PDF version.

The purpose of this bulletin is to remind Federal Transit Administration (FTA) grantees of the reporting requirements for all active grants using the Transportation Electronic Award Management (TEAM) system.

Per FTA Circular 5010.1D – Grant Management Requirements (http://www.fta.dot.gov/legislation_law/12349_8640.html), Chapter III, Federal Financial Reports (FFRs) and Milestone Progress Report (MPRs) must be submitted within 30 days after the end of the reporting period. The reporting period for each individual grant is determined by:

1. Population of the area where the grantee is located, and
2. The FTA funding programs under which the grant was funded.

For example, a grantee is required to submit FFR and MPR on a QUARTERLY basis if
1. The grantee is located in an area 200,000 or more in population, or
2. The grant is a Section 5309 grant that includes construction of a facility, regardless of location and population, or
3. The grant is funded under or American Recovery and Reinvestment Act (ARRA).

A grantee is required to submit FFR and MPR ANNUALLY if
1. The grantee is located in an area under 200,000 in population, or
2. The grant is a State Administered Program grant, or
3. The grant is a planning grant.

The table below lists the federal fiscal periods and the corresponding report due dates:

Federal Fiscal Period

Reporting Period

Report Due Date

Fiscal Year

October 1 – September 30

October 30

1st Quarter

October 1 – December 31

January 30

2nd Quarter

January 1 – March 31

April 30

3rd Quarter

April 1 – June 30

July 30

4th Quarter

July 1 – September 30

October 30

IMPORTANT: Please note that, depending on project complexity, FTA may request more frequent reporting or additional reports if circumstances warrant additional reporting.

In addition to this bulletin, the FTA Region 10 Office will be hosting a webinar to provide guidance to grantees on the “how-to’s” in preparing FFRs and MPRS. This webinar is scheduled for October 18, 2012, from 10:00 am – 12:00 noon (Pacific Time).

The webinar will go over the attached TEAM Grant Reporting Instruction PowerPoint presentation, followed by a questions-and-answers session. The intended audience for this webinar is all Region 10 grantees.

To join the webinar, please log in as a guest using the following link: https://connectdot.connectsolutions.com/ftaffrmprteamreporting.

For audio access to this webinar, please use the following teleconference information:
Dial-In number: 877-848-7030
Participant Account Code: 5160153


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Before the webinar, please download the instructions that are attached.

For further information, contact Region 10’s Ken Feldman at 206-220-7521 or email kenneth.feldman@dot.gov.

Sincerely,


/s/


R.F. Krochalis
Regional Administrator

Encl: TEAM Reporting Instructions